3. How to Photograph Archival Assets
3.1. Technical Specifications (Equipment, Process)
If you are able to photograph the archival recordings, you should try to do so at the beginning of your cataloguing process. Photograph each side of the artifact and its case, as well as any accompanying material containing textual information. Photographs should be in .jpeg or .png file format and at least 500 pixels in width if possible. There is a 2 MB file size limit for images that will be uploaded to the SpokenWeb dataset.
3.2. How to name and format image files
In taking photos of the archival audio artifacts, you will be generating new data (digital image files) and those files will also need to be named properly for easy use. Each filename of an image should have the following syntax:
[Collection name]_[Fonds number]_[Box number]_ID_Side number.jpeg [*]
Examples:
Kiyooka_Msc321_Box8_128_Side1.jpeg
Kiyooka_Msc321_Box10_insert.jpeg
Gilbert_21_Side2.png
Ultimatum_5-3_Side1.png
NOTE: Not all collections will be coming from archives, so this syntax will not apply to all.
[*] Collection name may be derived from the name of the fonds. If the fonds is author fonds, then use the author’s last name (“Kiyooka”, “Gilbert”, etc.). If the fonds is an event series, use the name of the series (“Ultimatum”, “Véhicule”, etc.). Supply fonds and box numbers when available, and use any extant ID numbers if the collection has already been catalogued. The object is always the primary source of information for determining a unique ID number.